Disable the auto answer feature
Some systems have an auto answer feature. It automatically answers all incoming calls. That’s not all. The feature also allows them to sit in on meetings. That’s a potential security leak right there. So if you want to keep your video conferencing meetings safe and secure, be sure to turn this feature off. Don’t assume that your system has it turned off. Check your settings to see what features are turned on and off automatically. Turn off the ones that offer a potential security leak and then check to see if the changes were reflected or not. By taking these steps, you can protect your video conferencing system from getting hacked.
Keep archived data off drives and computers.
Standard drivers and computers are much more susceptible to hacking and security leaks. If you want to store any of your archived data, then consider hiring the services of a subscription-based video conferencing team - preferably one that would keep your data in off-site facilities that have high system security to protect against any unwanted intrusion.
Don’t forget about the firewall.
It doesn’t matter if you go for the most expensive or the best video conferencing system available out there, complete with all the bells and whistles, not if you set the system outside your firewall. Don’t make that mistake. Otherwise, you can make your system much too vulnerable. It’s going to be easy for hackers to get into your information, even if you have a good video communication system in place so don’t skip this step.
Some people panic over the thought that their video conferencing systems aren’t safe. Before you let panic take over, though, remember that most of these systems don’t contain any sensitive information. Plus, these were built and designed with encryption technology. The only thing that might contain important information are your conferences, and that’s something you don’t have to worry about. As long as you have a secure network and connection, your private details aren’t going anywhere. They’re going to be safe and sound.
Use a password
Yes, it’s a cliché, but it helps deter hackers and criminals elements from breaking into your system. Just make sure you choose a good one. Don’t do overly obvious ones like your birthday, name or a string of numbers unless they seem random. That should work as a good password until the next time that you need a new one.
Opt for a secure video system
Your company’s information should be protected to the highest level. That’s where an enterprise video conferencing solution for IT like BlueJeans comes in handy. With it, you can keep your information from falling prey to the hands of hackers who want to take advantage of your data or use it in unscrupulous ways.
Cover your cameras when you aren’t using them
This might sound a bit paranoid, but if hackers do get access to your equipment, a cap put securely on your cameras prevents hackers from seeing your boardroom, or getting a clear shot of everyone involved in the discussion. So don’t forget to replace the cap every single time. When it comes to system security and safety, it’s still better to be safe than sorry.
Keep mics on mute
Configure your video communication system to ensure that all the mics are on mute before you start, says Mother Nature Network. Participants to the meeting have to manually turn their own mics one by one. By turning off automatic features, you can stop hackers from making use or taking full advantage of your video conferencing system.
One other thing you need to check on is the bring your own device, or BOYD, trend at work. Make sure all units are checked for potential leak access points and that there are anti-theft measures in the system. Add in another layer of protection with a passcode and reject the use of any jailbroken devices. Don’t know how to do these? You can talk to your IT team on how to resolve any issues or install any extra protection on personal devices used at work.
Video conferencing solutions offer a lot of advantages but don’t forget safety and protection. By following these tips and talking it out with your IT experts, you’ll be able to set up a secure and protected system sooner rather than later.